Guide for restaurants and cafes

1Day one: set up in about 30 minutes

1. Open Stock and tap "Add product" for each item, or import your whole list from Excel or CSV. Give each item its selling price and, if you buy in cartons and sell in pieces, add both units.
2. If an item is already on your shelf, enter its opening stock so WithOpp knows what you have today.
3. Open Settings → Business details and Tax and TRA. Your name, phone, TIN and VRN print on receipts. VAT is added only when you enter a VRN.
4. Open Settings → Features and turn on only what your business does - for example "Sell on credit" or "Buy from suppliers". You can change this any time; nothing is deleted.
5. Open Team and invite the people who work with you. Each person gets a role, so a cashier never sees cost prices.

On the first day of a new business, Home shows a small "Finish setting up" list. When it is gone, you are ready.

2Menu, tables and recipes

1. Add each dish and drink as a product with its selling price, and your ingredients (rice, oil, meat, soda...) as stock items.
2. Open Tables → "Set up tables" and add your tables once (Table 1, Terrace 2, Bar...).
3. Open Recipes → "Add recipe" and list the ingredients for one portion. WithOpp shows the cost per plate and your margin.

3Taking orders

1. Open Tables. Tap a free table to start its order, or "Takeaway" / "Delivery" for orders without a table.
2. Tap dishes on the menu. Add a note for the kitchen when needed ("no onions").
3. Tap "Send to kitchen". Drinks and anything that needs no cooking: "Add to the bill only".
4. When the kitchen marks a dish Ready, it shows on the order - tap "Served" when it reaches the table.
5. Guests changing tables? Tap "Move table". A dish already sent can only be removed with a reason.

4Kitchen and the bill

1. In the kitchen, open Kitchen on a tablet or phone. Dishes appear oldest first with their notes; tap "Start", then "Ready". Orders waiting 20 minutes or more turn red.
2. At the end, tap "Print bill" for the customer, then "Take payment": cash (WithOpp shows the change), mobile money, bank or card.
3. Paying records the sale and takes the ingredients of every dish with a recipe out of stock. The table is free again.

Alerts warns you about orders open for more than 3 hours - usually a bill that was never closed.

5Selling at the till

1. Open Sell. The first time, give the till a name and tap "Start selling" - this needs internet once; after that the till also sells without internet.
2. Find items by scanning a barcode, typing the name or short code, tapping a quick button, or scanning with the phone camera.
3. Tap "Pay" and choose Cash, Mobile money, Bank / Card or On account. You can split one sale across several payment methods.
4. After the sale, print the receipt (58 mm, 80 mm or A4) or send it by WhatsApp or SMS.
5. Serving a second customer before the first one is ready? Tap "Hold", then "Resume" later.

Sales made offline are sent automatically when the internet comes back. Anything unusual (a changed price, short stock) appears in Money → "Sales to review".

6End of the day and money

1. Tap "Close the day" on Home. For each payment method WithOpp shows what should be there; type the cash you counted and the amounts on your mobile money and bank statements.
2. WithOpp tells you "Balanced", "Short by" or "Over by" for each line. Save the cash-up - it is kept for the owner to see.
3. Money you take for yourself, or put into the business, goes under Money → "Owner money". It is kept out of expenses, so your profit stays true.
4. Record rent, salaries, transport and other costs under Expenses, so reports show the real profit.

7Knowing how you are doing

1. Home shows today's work first: the main button for your type of business and the numbers for today.
2. Alerts lists what needs attention - low stock, money owed, items expiring - each with one button to fix it.
3. Reports shows today, this week, this month or any dates you choose: sales, profit and loss, top products and plain-language insights.
4. On the Business and Enterprise plans, Reports also compares with the previous period, shows key numbers for your type of business, money in each account and advanced analytics.

8Your team

1. In Team, tap "Invite team member", choose their role and branch, and share the invitation by WhatsApp or email.
2. If you want staff to clock in before selling, turn on "Clock in before selling" in Team → Attendance. The owner is never blocked.
3. Team → Performance shows sales and hours per person.
4. Each person can lock WithOpp with a PIN when they step away (Account → App lock and devices).